You are participating in the customization and implementation of a barcode medication administration system. In a 500-word APA essay, analyze how the process flow will change from the current manual process to a barcode process and identify potential problem areas and possible solutions. Additionally, include a workflow diagram (Process Flowchart) from the manual process to the barcode process.
The resources to get started on this project are in the Additional Resources for this module.
Length: 500 words; answers must thoroughly address the questions in a clear, concise manner.
Structure: Include a title page and reference page in APA style. These do not count towards the minimum word count for this assignment.
References: Use the appropriate APA style in-text citations and references for all resources utilized to answer the questions. Include at least three (3) scholarly sources to support your claims.
Format: Save your assignment as a Microsoft Word document (.doc or .docx).
File name: Name your saved file according to your first initial, last name, and the assignment number (for example, “RHall Assignment 1.docx”)
Expert Answer and Explanation
The Customization and Implementation of a Barcode Medication Administration System
Healthcare barcode solutions are vital when it comes to providing safe and quality data. Wilson et al. (2020) note that barcode solutions help track patient medication, modernize the patient admission procedure, track patient admission, and identify the clients when they are in hospital. The barcode system can also reduce medical errors by ensuring that the nurses administer the right medication. The purpose of this assignment is to analyze how my organization’s flow process with the transition from the current manual to a barcode process, and identify the potential problem areas and solutions.
Analysis of The Current Process
The current process is a manual process where information is processed manually. The majority of the activities are done manually with paper and pen. For instance, when a patient enters the hospital, they will be admitted manually and their names entered into the system using pen and paper (Samadbeik et al., 2017). Also, in the current process, the input is collected in a tray and the person in charge is required to apply their brain to reply to the inquiries. This type of data management can encourage medical errors, especially when the person making data entry is exhausted or tired. For instance, the nurse at the admission point can mistype the name of the patient, hence leading to a medication administration error. Patient privacy can also be breached if data in the “tray” or the file cabinet is accessed by unauthorized individuals. Manual data management is tiring because it involves repeating the same process many times. Manual data processing also takes too much space (McGonigle & Mastrian, 2017). Hospitals applying this process need a huge scape to design file cabinets that can be used to store data. Information in manual data processing can easily be lost or damaged. Making changes to data created by hand is hard and this can create a lot of inconveniences.
Discussion of The New Process
Healthcare professionals have been developing electronic data management systems to solve the flaws in the manual data processing system. Barcode system that solves most of the flaws experienced in manual data processing. As seen in the diagram above, the barcode system can help a nurse determine whether the medication provided by the pharmacists is indeed prescribed to a specific patient, hence preventing prescription error (McGonigle & Mastrian, 2017). In the diagram, if the medication does not match the patient barcode, then the drugs will be returned and the correct order made. The barcode system can also solve the issue of space because all the data will be stored on the computer hardware. In some situations, data can be stored in a cloudscape. Barcode data processing can also improve the time where the patient can get care. The barcode process can cause various problems in healthcare. One of the issues is that nurses can lose creativity because of the overdependence of electronic systems to perform nursing services (Jimenez, 2017). This problem can be solved by exposing nurses to constant training and education to improve their knowledge and skills.
Barcode data can improve care by reducing time for accessing care, improving quality and safety of care by reducing medical errors, and improve the safety of patient data.
Jimenez, M. (2017). Effects of Barcode Medication Administration: Literature Review. Proceedings of the Northeast Business & Economics Association. http://web.a.ebscohost.com/ehost/detail/detail?vid=0&sid=94e40e24-1d39-4b2e-b98e-1f88c6267265%40sdc-v-sessmgr01&bdata=JnNpdGU9ZWhvc3QtbGl2ZQ%3d%3d#AN=134235278&db=bth
McGonigle, D., & Mastrian, K. (2017). Nursing Informatics and the Foundation of Knowledge (4th ed.). Jones & Bartlett Learning. ISBN: 978-1284121247.
Samadbeik, M., Shahrokhi, N., Saremian, M., Garavand, A., & Birjandi, M. (2017). Information processing in nursing information systems: An evaluation study from a developing country. Iranian Journal of Nursing and Midwifery Research, 22(5), 377. doi: 10.4103/ijnmr.IJNMR_201_16
Wilson, N., Jehn, M., Kisana, H., Reimer, D., Meister, D., Valentine, K., … & Clarke, H. (2020). Nurses’ perceptions of implant barcode scanning in surgical services. CIN: Computers, Informatics, Nursing, 38(3), 131-138. doi: 10.1097/CIN.0000000000000579